Corporate Governance

S/N

Code guideline

Code
ID

Response

Board Governance

1

Induction
and orientation are provided to incoming governing board members upon
joining the Board.

1.1.2

Complied

Are there
governing board members holding staff¹ appointments? (skip items 2
and 3 if “No”)

No

2

Staff does not chair the Board and does not comprise more than
one third of the Board.

1.1.3

3

There are written job descriptions
for the staff’s executive functions and operational duties, which are
distinct from the staff’s Board role.

1.1.5

4

The Treasurer of the charity (or
any person holding an equivalent position in the charity, e.g. Finance
Committee Chairman or a governing board member responsible for overseeing the
finances of the charity) can only
serve a maximum of 4 consecutive years.

If the charity has not appointed any governing board member to oversee its
finances, it will be presumed that the Chairman oversees the finances of the
charity.

1.1.7

Complied

5

All governing board members must
submit themselves for re-nomination
and re-appointment, at least once every 3 years.

1.1.8

Complied

6

The Board conducts self-evaluation to assess its
performance and effectiveness once during its term or every 3 years,
whichever is shorter.

1.1.12

Complied

Is there
any governing board member who has served for more than 10 consecutive years?
(skip item 7 if “No”)

Yes

7

The charity discloses in its annual
report the reasons for retaining the
governing board member who has served for more than 10 consecutive years.

1.1.13

Complied

8

There are documented terms of reference for the Board and each of its
committees.

1.2.1

Complied

Conflict of Interest

9

There are documented procedures for
governing board members and staff to declare actual or potential conflicts of interest to the Board
at the earliest opportunity.

2.1

Complied

10

Governing board members do not vote or participate in
decision making on matters where they have a conflict of interest.

2.4

Complied

Strategic Planning

11

The Board periodically reviews and approves the strategic plan for the
charity to ensure that the charity’s activities are in line with the
charity’s objectives.

3.2.2

Complied

Human Resource and Volunteer²
Management

12

The Board approves documented human resource policies
for staff.

5.1

Complied

13

There is a documented Code of Conduct for governing board members, staff
and volunteers (where applicable) which is approved by the Board.

5.3

Complied

14

There are processes for regular
supervision, appraisal and professional development of staff.

5.5

Complied

Are there
volunteers serving in the charity? (skip item 15 if “No”)

Yes

15

There are volunteer management policies in place for volunteers.

5.7

Complied

Financial
Management and Internal Controls

16

There is a documented policy to
seek the Board’s approval for any loans, donations, grants or financial
assistance provided by the charity which are not part of the charity’s core
charitable programmes.

6.1.1

Complied

17

The Board ensures that internal controls for financial matters in
key areas are in place with documented
procedures.

6.1.2

Complied

18

The Board ensures that reviews on
the charity’s internal controls, processes, key programmes
and events are regularly conducted.

6.1.3

Complied

19

The Board ensures that there is a
process to identify, and regularly
monitor and review the charity’s key risks.

6.1.4

Complied

20

The Board approves an annual budget for the charity’s
plans and regularly monitors the charity’s expenditure.

6.2.1

Complied

Does the
charity invest its reserves (e.g. in fixed deposits)? (skip item 21 if “No”)

Yes

21

The charity has a documented investment policy
approved by the Board.

6.4.3

Complied

Fundraising Practices

Did the
charity receive cash donations (solicited or unsolicited) during the
financial year? (skip item 22 if “No”)

Yes

22

All collections received (solicited
or unsolicited) are properly
accounted for and promptly
deposited by the charity.

7.2.2

Complied

Did the
charity receive donations in kind during the financial year? (skip item 23 if
“No”)

No

23

All donations in kind received are properly recorded and accounted for by the charity.

7.2.3

Disclosure and Transparency

24

The charity discloses in its annual
report —

(a) the number of Board meetings in the financial year; and

(b) the attendance of every governing board member at those meetings.

8.2

Complied

Are
governing board members remunerated for their services to the Board? (skip
items 25 and 26 if “No”)

No

25

No governing board member is involved in setting his own
remuneration.

2.2

26

The charity discloses the exact remuneration and benefits
received by each governing board member in its annual report.

OR

The charity discloses that no governing board member is remunerated.

8.3

Does the
charity employ paid staff? (skip items 27, 28 and 29 if “No”)

Yes

27

No staff is involved in setting his
own remuneration.

2.2

Complied

28

The charity discloses in its annual
report —

(a) the total annual remuneration for each
of its 3 highest paid staff who each has received remuneration
(including remuneration received from the charity’s subsidiaries) exceeding $100,000 during the
financial year; and

(b) whether any of the 3 highest paid staff also serves as a governing board
member of the charity.

The information relating to the remuneration of the staff must be presented
in bands of $100,000.

OR

The charity discloses that none
of its paid staff receives more than $100,000 each in annual remuneration.

8.4

Complied

29

The charity discloses the number of
paid staff who satisfies all of the following criteria:

(a) the staff is a close member of the family³ belonging to the
Executive Head⁴ or a governing board member of the charity;



(b) the staff has received remuneration exceeding $50,000 during the
financial year.



The information relating to the remuneration of the staff must be presented
in bands of $100,000.

OR

The charity discloses that there is no
paid staff, being a close member of the family belonging to the Executive
Head or a governing board member of the charity, who has received
remuneration exceeding $50,000 during the financial year.

8.5

Complied

Public Image

30

The charity has a documented communication policy on
the release of information about the charity and its activities across all
media platforms.

9.2

Complied